Buildertrend Pricing Starts With Your Volume, Not Your Crew

Buildertrend pricing is not published. As of September 2026 its pricing page shows no plans and no dollar figures. You answer a few questions about your business, then a rep walks you through a custom quote on a call. Its own FAQ says the pricing "is tailored to meet the unique needs of your business."

What Buildertrend does put in writing:

• Unlimited users and unlimited projects. The office, the reps and every crew lead can have a login without moving the price.
• 10% off when you pay annually upfront, listed as a limited-time offer.
• Annual or quarterly billing, per its own pricing comparison page.
• Included: its core tools, daily virtual trainings, a 24/7 Help Center, and integrations such as QuickBooks, Xero and Gusto.

The only recent dollar figure we could source is from Connecteam's review, updated September 2, 2026: a residential builder with 20 employees, 5 to 10 active projects and $1–5 million in annual volume was quoted $9,000 to $14,000 a year, on a one-year minimum with no setup fee. That is one company's quote, not a price list.

Older tier prices still circulate. TrustRadius still shows a plan "starting at $149", and a verified TrustRadius reviewer says that listing is out of date.

Before it asks for your contact details, Buildertrend's quote form asks two things:

1. Builder type: residential homebuilder, residential remodeler, commercial general contractor, or specialty/trade contractor. There is no post-frame option, so say plainly on the call what you build and how big.
2. Average annual construction volume, in five ranges: $0–499K, $500K–4.99M, $5M–10.99M, $11M–30.99M and $31M+.

Headcount is not on the form; users are unlimited. Connecteam describes the model the same way: priced on annual construction volume, not per user.

So bring two numbers to that call, not one. Forty shops a year at $60,000 each is $2.4 million. So is eight $300,000 custom homes. Both land in the same range, but the shop builder runs forty sets of deposits, permits and draws through the software. Volume sets the quote; job count sets the workload.

Support and onboarding

Buildertrend's pricing comparison page lists support and onboarding as "Included and upgrades available", and its pricing page lists services from setup and data migration to onsite consulting. Connecteam's reviewer was told a support tier was required on top: Tier 1 at $100 a month or Tier 2 at $300 a month, which adds one-on-one training and a dedicated account manager. Ask which applies to you, and get it in the quote.

Taking payments

Buildertrend Payments has no monthly fee. Its Payments FAQ lists 2.99% on client credit cards, a $15 flat fee on client ACH, and $1 per ACH transfer or $2 per mailed check when you pay subs and suppliers. Card fees can be passed to clients where the law allows; outbound fees are always yours. Payments is marked US only.

The line a post-frame builder should read twice: client payments are limited to $120,000 per transaction, and the FAQ gives $120,000 a month as well, with your actual limit confirmed during underwriting. Three customers each paying a $45,000 framing draw in the same May is $135,000. If you reach the monthly limit, the FAQ says online payment is switched off on the invoices you release. Ask what limit you would be approved for.

The tools you keep

Price what stays beside any platform: the tool that designs and takes off the building, your phones, and the accounting file. Buildertrend lists QuickBooks, Xero and Gusto integrations. If you design and price in SmartBuild, keep that subscription in the total and ask how its jobs and prices reach the new system without retyping.

Card fees and payment limits apply per payment, so the cost of getting paid is decided by the schedule you agree before anyone signs. In Leads2Build that schedule sits on the estimate your customer approves: named stages such as down, delivery, frame complete and final, each with its percentage and dollar value, and a header confirming they total 100%.

Each stage later becomes its own draft invoice, so you can agree up front how the big payments will be made.

Leads2Build is a per-company subscription, with texts, calls and email metered by use and itemised. We are onboarding founding builders company by company, so the numbers are set on a call. The advice above applies to us too: get it in writing.

• Crew, for an owner and a small office: the sales pipeline, operating checklists and tasks, SmartBuild estimates with customer approval, contracts and e-signatures, and a branded client portal.
• Company, for a sales team and crews: everything in Crew, plus invoicing with two-way QuickBooks, material ordering, project management with crews and change orders, lead distribution, and your own phone numbers.
• Founding Builder: everything in Company, with white-glove onboarding and data import, and founding-builder pricing locked in.

Our pricing page puts the test plainly: if the math doesn't beat one saved deal a year, don't buy it.