People & pay, inside Accounting, lists everyone on the roster with how they're paid: Carla in the office at $21.00 an hour, Dana the project manager on $62,000 a year, Jenna and Sam on commission, Mark on a $3,000 draw, and Crew A on their crew's hourly-plus-surplus rate. Anyone not set up yet — here, Ben, a new hand on Crew A — is called out above the table.

Open a person and choose how they're paid: hourly, salary, commission only, salary + commission, hourly + commission, day rate, crew pay (their crew's hourly rate) or owner draw. Only the rate that method needs appears. Two switches decide whether they clock in and whether they're exempt from overtime — and a salaried person paid under $684 a week gets flagged. Every rate change is kept with who made it. Try the pay method list.

The Taxes section follows the forms themselves: filing status, step 2 (multiple jobs), step 3 dependents, 4a, 4b and 4c, then the state's own certificate — filing status, allowances, extra per check. Wes is married filing jointly with $4,000 for dependents, which is why his federal income tax this check comes to $0.00. Leave it blank and the IRS rule for a missing W-4 applies: Single, nothing else.

Add a deduction or benefit from the list — 401(k), Roth 401(k), SIMPLE IRA, Section 125 medical, dental and vision, HSA, FSAs, transit and parking, child support orders, tax levies, garnishments, union dues, loan repayments, tools and uniforms. Each type knows what it lowers: a 401(k) lowers income tax but not Social Security; a Section 125 premium lowers both. The 2026 annual limits are enforced. Below it sit the person's raise plan and the PTO they earn per hour worked.

Crews punch in on their field link. Everyone else whose profile says they clock in — office, reception, sales, owners — gets a clock card on Home: on the clock, this week's approved and waiting hours, an unpaid break, Clock out. Clocking in on a job asks which job. Request time off opens from the same card, with the person's PTO balance.

Nothing is paid until it's approved. Hour approvals names the person on every shift, puts time-off requests beside the hours, and groups shifts by job so a whole crew's day is one Approve all. When someone clocks in to a job with their location on, the distance to the job site is recorded; more than a mile away and the row says so. It's a flag to ask about, never a block. Each job's hours are split under its name — Job 28.5h · Drive 0.75h · Office / Shop 0h — a Drive or Office / Shop punch says so, and office and shop time with no job sits under No project. Only admins and project managers can approve.

Requests land in Time off and in Hour approvals. Approve takes paid time off out of the person's balance — once — and the next pay run pays it at their rate. Who's out lists approved time off coming up, so you can see who else is gone that week before you say yes. PTO is earned per hour worked and added when a run is marked paid.

New pay run suggests the period and pay date. Calculate gathers everyone paid on that frequency — approved hours, salaries, commissions owed from the commission ledger, approved time off, owner draws — and works out each check. The list shows every run with its people, hours, overtime, gross and total cost to you. A period that already has a run is refused; void the old one first.

Open a run and each check shows every line and how it was worked out. Above the checks, Job hours, Drive hours and Office / Shop hours tiles say what the period's hours were, and each check carries its own split — every approved hour counts toward the week, whatever kind it was. Overtime is figured week by week on the regular rate — Wes's 44-hour week gives 4 h × $28.00 + ½ × $28.00 × 4 h = $168.00. His 8 hours of PTO are paid at his rate, and his federal income tax is $0.00, with the W-4 arithmetic that got there. Taxes use the official 2026 federal and state tables, and year-to-date limits carry from run to run. A state whose rules can't be followed exactly is marked estimated, and the line says what was assumed. City and county wage taxes aren't calculated.

Approve ties every approved shift in the period to the run, so paid time can't be edited afterwards. Spot a mistake? Void the run — with a reason — and its hours unlock for a new one; a run already marked paid can't be voided. Mark paid once the money has gone out: the run's commissions are marked paid and earned PTO is added to each balance. Walk this run from draft to paid.

Leads 2 Build calculates payroll; it doesn't file taxes or send direct deposits. Each run ends in two downloads: the Register CSV — one row per person with hours, gross, every tax and deduction, net and every employer cost — for your accountant, and the Hours & earnings CSV — hours, PTO, commissions and gross — in the shape payroll services import. Both files end with Job hours, Drive hours and Office/Shop hours, added after every existing column so a saved import keeps its positions. You or your payroll service pay it and file.

Progression (People and Positions) gives each position its own raise paths, drawn as a node timeline — and a position can have several (an hourly crew and a day-rate crew), with each person on their position's first path unless their pay profile picks another. The paths are modular: the line into each checkpoint can count something different — calendar days or months, hours worked, jobs finished, crew surplus earned, commission brought in or sales closed — and each checkpoint gives its own rewards, one or several at once: an hourly, day-rate or salary raise, a bigger surplus multiplier (a larger share of every job's surplus), a commission rate raise, a $ bonus or PTO hours. Ridgeline's crew member path: 30 days → +$0.50/h, 5 jobs finished → multiplier +0.1, $15,000 of crew surplus → +$1.00/h and multiplier +0.1, 1,000 hours → a $500 bonus. A sales rep's: a 30-day ramp, then commission brought in, then sales closed, each raising the commission rate. People shows everyone by position on their path; a reached checkpoint is Due and whoever approves raises is told. Give raise backdates a raise to the day it was reached and puts the back pay for work already paid at the old rate on the next pay run. A multiplier counts from the next job settled — surplus already split isn't split again, because the difference would come out of the rest of the crew's share. Decline records the reason, and pay never changes by itself. Which reward? beside each step shows what each reward drives and why — see progression rewards. A filed report can pause a path — see progression strikes. Each person sees their own path on Home and in the crew app. Beside People and Positions, Career paths maps the positions themselves, crew member to crew lead to project manager, with what earns each one.

Analytics draws the year first — what was paid, the total cost, hours, overtime and cost per hour as tiles, then hours and pay by week, cost by crew, each person's regular, overtime and time-off hours, labour cost by job and missed clock-outs. Below the charts it totals each position — people, hours, overtime, what they cost and cost per hour — then shows each person with the number that measures their job: sales and cost of sale for reps, calls answered for the office, draws for the owner, hours waiting for approval for the crew. Missed clock-outs and PTO are counted for everyone. Crew delivery stays in hours and labour cost.

The Calculator works out one check and a year of them — take-home, what the person costs you, and cost per hour — for any pay, frequency, state, W-4 and deductions, using the same engine as the pay runs. At $22 an hour and 45 hours a week in Wisconsin, with 3% to a 401(k), a check is $2,090.00 gross, $1,617.48 take-home and $2,314.68 to you — $25.72 an hour. A 5% raise costs about $3,009 more a year. Nothing is saved; change any number.

Pay is three separate permissions, checked on the server. Pay management — people, rates, raise plans, analytics — is for admins, sales managers and project managers. Hour approval is for admins and project managers. Pay runs are for admins only. Sales reps and crew have no Payroll tab; anyone set to clock in gets the Home card. More on roles and permissions.